Cashier

About IDP

IDP is the global leader in international education services, delivering global success to students, test takers and our partners, through trusted human relationships, digital technology and customer research. An Australian-listed company, we operate in more than 50 countries around the world.

Our team is comprised of over 7,000 people of various nationalities, ages and cultural backgrounds. Proudly customer-first, our expert people are powered by global technology. Together, we offer unmatched services, helping local dreams become realities, all over the world.

Learn more at www.careers.idp.com

Key accountabilities

1. Handling of cash sale receipts

- Collect cash and issue receipt vouchers upon receipt from Web Receipt and issue tax invoices within 24 hours on daily basis,

- Cash count is maintained daily to ensure no cash loss,

- Cash count on WD1 (morning) for all petty cash and cash sales not yet deposit to bank and sign off minute with a supervisor signature.

2. Handling of bank account transactions

- Download all bank statements (twice a day) and Send bank statements to IELTS staff / counsellors staff as a confirmation of receiving money.

- Verify candidates' information from IELTS staff/ counsellors to issue VAT invoices and send to customers.

- Prepare G/L coding of bank receipts transactions and sending to TL on daily basis,

- Handling receivable & payable accounts from agents and other parties by actively update/ manage and clear outstanding balance of COA 1110 and 3010 on frequent basis;

- Update bank account balance report on daily basis,

- Download and save all Bank statements by month.

3. Provision of data reporting

- Receive IELTS agents contracts and Update in List of agents to make sure accurately volume count and commission pay,

- Update IELTS booking volume on daily basis,

- Update SP’s non-client fee, Visa visitors collection frequently.

- Provide monthly country IELTS booking reports by sources and by payment modes by WD2;

- Provide other reports related to cash receipts upon request.

- Provide Cash ledger report monthly for all HCM and Cantho offices on WD2 monthly basic

- Proactively control Oracle Debtor and Creditor accounts for HCM

4. Handling of petty cash, visa fees, and cash advances

- Make cash payments as required with appropriate approval,

- Maintain a sufficient petty cash balance in the office,

- Prepare weekly petty cash report for HCMC1 office and send to TL,

- Cash count on WD1 (morning) for all petty cash in the safe and sign off minute with a supervisor signature.

5. Management of VAT invoices

- Issue tax invoices for cash sale receipts at HCMC2, HCMC3, HCMC4 & Cantho offices within 24 hours upon collection;

- Control the number of tax invoices to maintain a sufficient quantity of invoices for HCMC office,

- Prepare Form 04SS for all adjusted invoices monthly;

- Be compliant to Tax regulations regarding VAT invoice issuance, correction & cancellation.

6. Revenue recording and reconciliation:

- Support production of monthly income statement for Vietnam (providing HCMC data, except IELTS revenue) and supporting reconciliation vs IDP Global Oracle

- Prepare adjustment journal related to revenue/ unearned accounts (if any).

7. Others

- Other duties as directed by supervisor and manager.

Required experience

• Bachelor’s degree in Accounting, Finance, or related field.

• At least 3 years of experience as a cashier, bank teller, or accountant (preferably in banks or FMCG companies).

• Professional in MS Excel

• Strong financial management, numerical, and analytical skills.

• Proficiency in accounting software, Microsoft Office, and banking transactions.

• Ability to work independently, with strong administrative and problem-solving skills.

• IT knowledge

• Sound English communication skills

• Proactive and enthusiastic team player